How to Collect Shoe Sizes for an Employee Gift Without a Spreadsheet
You have approval for custom company sneakers. Now someone needs to ask every employee which size they wear.
For a small team, that might take a few messages. For 100 employees across several locations, it can turn into email replies, missing information, different sizing systems, and a spreadsheet that keeps changing.
Companies can collect employee shoe sizes through a private ordering page where each recipient selects an approved sneaker and submits their own size. For individual delivery, employees can also enter their shipping information.
Custom Kiks supports this approach for employee gifts, company milestones, sales meetings, and distributed team programs.
The useful work happens before the link goes out: deciding which shoes employees can choose, which size chart they should use, when selections are due, and where the finished pairs will go.
WHAT SHOULD YOU DECIDE BEFORE ASKING EMPLOYEES FOR THEIR SIZES?
Choose the sneaker style first.
A size collected without a specific shoe in mind may need to be checked again once the company selects its footwear.
Before inviting employees to order, establish:
- The approved sneaker design or collection
- The size chart for each available style
- The deadline for employee selections
- Whether delivery will be to one location or individual recipients
- Who employees should contact with sizing questions
These decisions give recipients clear instructions and help the organizer avoid collecting the same information twice.
You do not need everyone’s size before contacting Custom Kiks. Start with the approximate headcount, required delivery date, brand artwork, and preferred sneaker style.
WHAT INFORMATION DOES EACH EMPLOYEE NEED TO SUBMIT?
For a corporate sneaker gift, the order needs to identify the recipient, the selected shoe, and the correct size.
Depending on the program, employees may submit:
- Name
- Approved sneaker selection
- Shoe size using the selected style’s sizing options
- Delivery address for individual shipping
- Contact information required for delivery
The delivery plan determines which information is needed.
If everyone’s sneakers are going to one company event, establish that arrangement before opening employee ordering. If pairs are going to individual homes, recipients can provide their delivery information directly.
The organizer should not have to collect addresses in one place and shoe sizes somewhere else.
HOW DO EMPLOYEES CHOOSE THE CORRECT SHOE SIZE?
Use the size chart for the specific sneaker offered in the program.
An employee’s usual size is a starting point, but different footwear styles can fit differently. A reply that says “I’m a 9” also leaves room for confusion about the sizing system.
The ordering instructions should direct employees to:
-
Open the size chart for their selected sneaker.
-
Follow the measurement instructions.
-
Compare their measurement with the chart.
-
Select the corresponding size shown on the ordering page.
-
Ask for help before submitting if the result is unclear.
If the collection includes several sneaker styles, employees should check the chart for the pair they actually select.
For a broader explanation of sizing, employee choice, and delivery, see Custom Sneakers for 100 Employees: How Sizing and Fulfillment Works.
Employees select their sneaker size through a private company ordering page.
HOW DOES A PRIVATE ORDERING PAGE REPLACE THE SPREADSHEET?
Each employee enters their selection directly into the ordering process.
Custom Kiks creates a private company collection containing the approved sneaker options. The company shares the link internally, and employees select their sneaker and size.
For company-funded programs, the ordering arrangement is established with the company before employees receive access.
This removes the step where an organizer takes answers from emails or forms and manually turns them into individual sneaker orders.
The company still has a role: approve the collection, communicate the deadline, and help the program reach the intended recipients.
Our guide to the private employee ordering portal explains the full recipient experience.
WHAT SHOULD THE EMPLOYEE ANNOUNCEMENT INCLUDE?
The announcement should make it easy to complete the selection in one visit.
Include:
- Why employees are receiving the sneakers
- The private ordering link
- Any ordering instructions supplied for the program
- A reminder to check the selected shoe’s size chart
- The submission deadline
- Whether sneakers will arrive individually or be distributed together
- A contact for questions
A clear deadline matters even when the sneakers are a gift.
For an event order, missing selections can affect when the complete order is ready to move forward. Set the employee deadline as part of the project schedule, allowing time to resolve questions before production.
CAN EMPLOYEES CHOOSE DIFFERENT DESIGNS?
Yes. A company can offer one approved sneaker or a curated collection.
One design makes the choice straightforward: employees select their size.
A collection gives recipients a choice of approved styles or colors while keeping the footwear consistent with the company’s branding.
The important step is to finalize those options before collecting selections. Adding a new style after employees have ordered can create another round of changes.
DOES EMPLOYEE ORDERING REQUIRE INDIVIDUAL SHIPPING?
No. Size collection and delivery are separate decisions.
Employees can submit their own selections while the completed order is planned for a company office, sales kickoff, or other shared destination.
Individual delivery is also available for distributed teams.
Choose the delivery structure early so the ordering instructions reflect how the gift will actually reach each recipient.
WHAT IF SOMEONE MISSES THE DEADLINE OR NEEDS TO CHANGE A SIZE?
Raise the request as soon as possible.
A late selection or size change needs to be reviewed against the order’s current stage. Once production is underway, a change may require a separate pair and a different delivery schedule.
Before opening the collection, agree on how outstanding selections and changes will be handled.
This gives the organizer a clear answer when someone asks, “Can I still order?”
WHEN DOES A CONSOLIDATED SIZE LIST MAKE SENSE?
A company-submitted list can still work well when the team is small, everyone is receiving the same style, or sizes have already been collected using the correct chart.
Private ordering becomes especially useful when the program includes multiple designs, individual delivery addresses, or recipients across several locations.
Custom Kiks supports both approaches. The right choice depends on the information the company already has and how much coordination the program requires.
START WITH THE TEAM AND THE DELIVERY DATE
You can begin planning an employee sneaker gift before you know everyone’s shoe size.
Share the approximate quantity, delivery date, company branding, and whether the sneakers are going to one location or several.
Custom Kiks can then help establish the design, sample approval, size collection, and fulfillment process around your program.
Plan a custom sneaker gift for your team, or explore corporate gifting programs for larger employee groups.
FAQs
How can we collect employee shoe sizes without a spreadsheet?
Use a private ordering page where each employee selects an approved sneaker and submits their own size. Custom Kiks can create the collection around the company’s designs and delivery requirements.
Do we need employee shoe sizes before requesting a quote?
No. Start with the approximate quantity, required delivery date, design direction, and preferred sneaker style. Size collection can be organized as part of the program.
Should employees submit their usual shoe size?
Employees should check the size chart for their selected sneaker before ordering. Their usual size may be a useful reference, but the selected style’s chart should guide the choice.
Can employees choose different sneaker styles?
Yes. The company can approve several styles or designs for a private collection. Employees then choose from those approved options.
Can employees enter their own sizes if all pairs are shipping to our office?
Yes. Employee selection can be paired with consolidated delivery. The ordering and shipping arrangements should be established before the link is shared.
What happens if an employee misses the ordering deadline?
Contact Custom Kiks to review the request against the production schedule. A late order may need to be handled separately and may arrive at a different time.
Can we send a size list instead?
Yes. A consolidated list can work well when the company has already collected sizes for the selected sneaker and is coordinating one group order.